Quite often, it must have crossed our minds, how despite the rapid development in technology, people still hand out their (personal or company’s) fax numbers in their cards. With the rise in the digital mode of transferring data and documents, why would people still depend on fax machines for documents?
Every enterprise whether big or small cannot even think about discarding the indispensable fax machine. With the advancement in technology, the fax machines have also undergone various technical changes, however, it still serves the same purpose as earlier with a few more additions to it and still continues to be in demand. In fact, it is difficult to imagine the corporate world without fax machines.
Advantages of Using Fax Machines
Here’s a list of few advantages of using the fax machines.
#1. Provides Speedy Service
Unlike speed post delivery, a fax machine can send and receive documents in a matter of minutes. One can always argue how it is even easier to send documents via e-mails and other forms of digital communication which can do the needful in a matter of a few seconds. However, often there are times when one urgently needs a hard copy of the document that needs to signed. A copy of the document with the signature needs to be sent right back. The speed post delivery takes a longer time to reach than a faxed document.
#2. Safe Communication
Every business organisation or even an office is often at the risk of hacking. Even a virus attack can make you lose all your data in a jiffy. With the advancement of technology, there has also been an increase in online faxing service. However, a regular fax machine used in the corporate world not only allows you to transfer documents in a matter of minutes but also keeps your data and documents safe from any third party. Someone could have otherwise monitored your activities through an online portal.
A lot of confidential documents are often transferred through fax. A fax machine allows you to combat the darker side of technology that can manipulate or steal your highly important data.
#3. No Need for Internet Connectivity
We all would love to believe that the entire world around us is online. However, statistics prove that there are multiple areas which are far from any form of internet connectivity. To reach out to such places and keep them in the network, a fax machine is extremely helpful to transfer important documents.
#4. Cost-effective and Easy Installation
Unlike a lot of other advanced technology, that requires a separate section in the budget of an organisation for funding. Procuring a fax machine (or multiple machines depending on your requirement) is cheaper and easier in an enterprise. It is also extremely easy to install and use. All you would need for it is a phone line connection.
New Cloud-based Technology and Faxing
As mentioned earlier, even though a fax machine still continues to be used, technology has not left the good old fax machine untouched. The emergence of cloud faxing also allows you a try at the email based faxing. It does not require the additional telephone network lines. It also keeps the essence and the advantages of faxing intact.
Unlike a lot of other portals of transferring data and posting important documents, all those who receive fax will automatically have to give on confirmation of receiving the document. This removes additional anxiety of whether the document, being urgent or critical, has been received or not. A good old hard copy of any document is always more preferable over a soft copy. A fax machine continues to be used regularly and isn’t going out of use anytime soon and is only continuously evolving to adapt to the changing business communication modes and technology.
Online Faxing Service
The only replacement there has been to traditional faxing is the emergence of online faxing service. One can always argue how faxing promotes the wastage of paper. With the rise in the digital mode of communication, one should encourage the use of soft copies. But more often than not, data that is procured in the form of a soft copy is often put down or printed.
To receive a fax, allows one to not only prevent any kind of intentional or unintentional manipulation of the data being received. A third party can access it, only when they are physically present. Unlike the online world, where it has become challenging to trace any form of fraudulence that occurs on a daily basis in most enterprises.